Hon. Peter G. Sheridan, U. S. D. J.
United States District Court for the District of New Jersey
Clarkson Fisher Court House
402 East State Street
Trenton, NJ 08608
RE: In re Resort Condominiums International. LLC
Civil Action No. 06-cv-1222 (PGS)
Dear Judge Sheridan:
In your recent ruling requiring the parties to confer and submit a more conspicuous and prominent Notice, no mention was made requiring the parties to confer with the Objectors. However, as you are aware, the Objectors have grave concerns regarding the adequacy and clarity of the prior Notice and ask the Court’s indulgence in allowing us to speak to this issue. For judicial convenience, the Objectors who were present at the Fairness Hearing have agreed that I will speak on behalf of myself, the other Objectors, and the members of the organizations they represent.
FORM OF NOTICE
The Notice should contain a summary, such as the one attached, which was prepared by Ray Jacobs, the editor of TimeSharing Today. advising members of the terms of the proposed settlement. Inclusion of a summary of the proposed settlement terms is absolutely essential to enable the RCI membership to make an informed decision.
The new Notice should also clearly provide an opportunity for members to choose to either object or to opt out of the proposed settlement, with specific instructions on how to do so contained within the pages of the Notice, rather than requiring members to make a telephone call or visit a website to learn how to do so.
The new Notice should also provide a form allowing members to request the various settlement benefits, rather than requiring them to visit a website or to make a telephone call to request such a form. Inclusion of forms to request benefits is typical of first-class Notice mailings, and should not be excluded just because the Notice might be published within a magazine. Certainly the printing and mailing costs would be manageable.
The new Notice should be in the type size and font in which RCI’s magazine articles are typically printed, rather than in the fine print used in the Terms and Conditions.
METHOD OF NOTICE:
The Court did not ask for proposals on the method of new Notice to be sent to RCI Members, but obviously the issue will need to be addressed. The Objectors therefore propose that Notice be sent via each of the multi-media methods that RCI uses to advertise its services, to wit:
1. Via recorded telephone message to be included with the menu of telephone options one selects from when one calls RCI’s main telephone number to speak to a representative, make a reservation, make a deposit, rent a car, renew membership, book a cruise, make travel plans, etc. One listens first to standard messages that include what I would consider RCI’s advertisements of itself, and to a menu of options. The last item on the menu is to press “0" to speak to an RCI representative. I am asking the Court to require RCI to include an option to allow members to obtain information on the RCI Weeks Class Action Settlement, which option should be given before the option to speak to a representative, and to include an initial request to “please listen carefully before making your selection, as our menu of options has changed.”
2. Via prominent placement on the RCI website homepage, with the link to be visible without scrolling up or down on the initial screen. Also, since most members ignore the homepage except to log in, the link should also be available after members log in. Currently, the link is only available on the homepage, but is not visible within the automatic screen without scrolling down. Once a member logs in, the link is no longer available. RCI has many advertisements on the homepage and other pages available after a member logs in, many of which flash (that is, change color and content) to gain the user’s attention. The Notice of the settlement should be equally prominent.
Once a member links to the RCI Settlement Notice and documents, there should be separate links to various parts of the settlement, so that a member can print out the actual 38-page proposed settlement without having to print 281 pages, which is currently the case. There should be consistency regarding the procedures for objecting or opting out, also downloadable on a separate, prominent link.
3. Via direct mail. If RCI did not feel that direct mail was an important method of getting the members’ attention, it would not send the high number of direct mailings to members that it does. These direct mail solicitations include encouragements to deposit time, make vacations, use rental inventory, and most recently a rather curious mailing with a detachable “coupon” to obtain a guest certificate. This “coupon” was purportedly redeemable for a guest certificate, but the member was nevertheless required to pay the usual full price to obtain the certificate. When asked about this curious mailing, RCI Vacation Guides explained it as a “way to inform members who may not be aware of the availability of guest certificates, that there is such an option.” Since guest certificates have been available for many years, and the option to purchase one is prominently available upon the booking of any exchange or rental vacation on the RCI website, and since their existence and use is promoted on recorded messages when on hold waiting to speak to an RCI representative, and since mail and email messages are sent to members advise or remind members of their availability, it appears that RCI does not actually consider these methods sufficient to advise its members of the existence of these “guest certificates” absent a direct mailing. Therefore, I propose that RCI has in effect conceded that a direct mailing is necessary to keep members informed, and that therefore a direct mailing of the Weeks class action settlement should be required.
4. Via email. Defendant’s lead attorney stated to the Court that RCI has only 500,000 email addresses for its members, but RCI nevertheless uses this method as a frequent tool to communicate various messages to members. This is an inexpensive form of communication, and should be used to supplement any and every other form of Notice used, as it is of nominal cost and is very effective for a certain group of RCI members. Since, by definition, RCI members are travelers, this allows members who are away from home to access information in a timely manner.
5. Via Endless Vacations magazine. From the papers submitted by Defendant’s attorney, publishing a notice in Endless Vacation magazine appears to be RCI’s choice. However, the previous Notice published therein was difficult to find, even for those who were aware that it was published in the magazine. Interestingly, Mr. Sager included a letter defending the use of Endless Vacation magazine from the CEO of RCI, saying that members rated the magazine as “5 or higher” on a scale of 1 - to 10. However, on a scale consisting of 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, a “5" is in the lower half of the ratings.
That being said, since it is likely that RCI will push for the notice to be published in the magazine in lieu of direct mailing, the following restrictions should be imposed so as not to allow the notice to be once again buried:
A. The words “RCI Class Action Settlement” should be emblazoned on the cover of Endless Vacation Magazine, in a size similar to the lettering and contrast coloring use to announce the lead articles in the May/June and the July/August issues of Endless Vacation magazine.
B. In the table of contents of the March/April issue, the notice of the settlement was not prominent, displayed instead in a box at the bottom of the left-hand column. The new Notice should be listed at the top of the column in type size not smaller than the typical size of the word “departments.”
C. The article itself should no smaller, and in the same type style as the typical articles are published.
D. There should be a separately-printed form within the magazine for people to remove and fill out to select and obtain the settlement benefits, instead of requiring members to call another number, or search the website.
E. There should be a detachable postcard inserted on the same page as the settlement notice, allowing members to check boxes to obtain additional documents, such as the full text of the RCI settlement, instead of requiring them to call a telephone number. (The typical issue of Endless Vacations has at least one, and usually more, such postcards.)
F. There should be separate, printed instructions on how to opt out of the settlement or how to object to the settlement (preferably with a form printed for each).
Lastly, I would like to bring to the Court’s attention the fact that, despite the Court’s instructions, I never received a copy of Mr. Sager’s letter to the Court regarding the adequacy of notice from Mr. Sager. I did eventually get a copy from Mr. Altshuler, as a copy had been sent to him via overnight delivery. My name was included under “courtesy copies” with the information that a copy was being sent to me via overnight delivery, but although I got a copy of Mr. Berman’s letter via that method, I did not receive a copy of Mr. Sager’s letter. I am sure this was an oversight, but nevertheless I am requesting that another method of viewing documents be made available to me.
I understand that the Court has an electronic case filing system to which I do not have access, and I am requesting access to that system, and to be notified of upcoming court appearances, including settlement conferences. If this would require my being admitted to this Court for this case, I will submit the necessary paperwork. I have been in communication with the other Objectors who spoke in Court, and we have agreed that, if the Court grants my request, I would be the one to make communications with the Court and to keep them informed of developments, submissions, and court dates.
I understand that is an unusual request, but I believe these are unusual circumstances.
Thank you for your attention to this matter. I look forward to the Court’s response.
Respectfully. Susan B. Collins