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Need help with MS WORD doc.

philemer

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Any WORD experts around?

I've got a 4 page doc. and I'm trying to fit as many words on those pages as possible. Pages 1,2 & 4 are fine but page 3 only allows about 10 lines of text. It's like it has a huge Header & Footer and I can't get rid of it. :wall:

I went to Page Setup & opened the Layout tab. I've played around with these settings and nothing I do helps. I can make it worse (stretch the doc. out to more than 4 pages) but not better. How do I get rid of the HUGE header & footer one the 3rd page?
 

wackymother

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Do you mean it's formatted with a huge header and footer? Can you Select All and then--wait a minute, have to go look at a Word document.

Ah. And then hit Clear Formatting? That's over on the left, where the formating shows in a little window?
 

philemer

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Do you mean it's formatted with a huge header and footer? Can you Select All and then--wait a minute, have to go look at a Word document.

Ah. And then hit Clear Formatting? That's over on the left, where the formating shows in a little window?

That didn't work. :( The huge header & footer are still there on the 3rd page.

I decided to just open a new doc. & then copied & pasted my info to it. It's fine now & I'll just delete the original page.

Thanks for the idea though.
 

T_R_Oglodyte

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I know you've got it taken care of Phil, but should it happen in the future here are a couple of additional thoughts.

1. There was a forced page break at the bottom of the text on the third page.

2. At the end of the text on the third page there was a section break that incorporated a forced page break.

3. There was a change in style starting with the text on the top of the fourth page, and the style starting on page 4 contains a mandatory start on new page.

4. Starting with the text on page 4, there was a large block of text to which a "Keep Text Together" format had been applied. If the text wouldn't fit on page three as a single block, Word would have then moved the block of text to page 4.
 
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wackymother

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Oh well. I know Word very well, but nothing works every time--you're always sort of feeling your way around.

To me, the oddest thing is when you're writing something and the program tries to help you (!!!) by guessing what you might be writing and popping it up. This is nice when you're starting to write the date at the top of a letter, and Word pops up with "November 21, 2008"...but not so nice when you write "Dear M--" and the program interrupts you to suggest "Dear Mom and Dad"???? It's so bizarre. How many people type a letter to their parents? And how many MORE people start a letter with "Dear Mr." or "Dear Mrs." or "Dear Ms."????
 

wackymother

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I know you've got it taken care of Phil, but should it happen in the future here are a couple of additional thoughts.

1. There was a forced page break at the bottom of the text on the third page.

2. At the end of the text on the third page there was a section break that incorporated a forced page break.

3. There was a change in style starting with the text on the top of the fourth page, and the style starting on page 4 contains a mandatory start on new page.

Yes, you can also hit Reveal Formatting (shift F1 or it's under the Format menu) and that would show you what's going on where.
 

philemer

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Thanks y'all. Good info! FYI, it's the 2002 version.
 

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I have been using WordPerfect for about 16 years. Yesterday tried using Word 2007 as I'm thinking of changing over (many law offices use Word now). I found it very frustrating. In my document it started doing an outline thing which I didn't want and could not figure out how to turn it off. I tried an earlier version of Word years ago and found WordPerfect to be more user-friendly. I didn't know about the Shift F1 thing. Nice to know. I use Alt F3 in WordPerfect. Will see if that helps me out.
 

geekette

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Don't change from WordPerfect.

WordP was always far superior for formatting. MS Word is a pita with, as mentioned above, its ridiculous assumptions about what you are doing. It can be very time consuming to undo all that crap that it decides you want. grrrrrrrr.

Word has never offered the level of control that WP had many years ago. I haven't used WordP since the early 90s but miss it dearly when I have to do serious formatting.
 

pjrose

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WordPerfect is the greatest. Unfortunately they abandoned it for Mac a long time ago, and eventually the newer Mac systems couldn't run it.

As to the Word problem -
It's likely a Section Break. Kind of like a Page Break, but not exactly. They mysteriously appear in some of my documents and do exactly what you are describing.

Hit the little gizmo on your toolbar that looks like a black backwards P - paragraph mark. Then look at the end of the 10 lines of text on the problemmatic page and I'll bet you see a dashed line and the words Section Break.

ok, here's how to nuke it, and all the rest while you're at it:

Go to edit/replace and click in the Find What box. Then click the downward pointing triangle you'll see somewhere in the replace window. That'll open up some more choices - choose Special. Under Special, choose Section Break.

Then click Replace All.

Please let us know if that works!
 

pjrose

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I have been using WordPerfect for about 16 years. Yesterday tried using Word 2007 as I'm thinking of changing over (many law offices use Word now). I found it very frustrating. In my document it started doing an outline thing which I didn't want and could not figure out how to turn it off. I tried an earlier version of Word years ago and found WordPerfect to be more user-friendly. I didn't know about the Shift F1 thing. Nice to know. I use Alt F3 in WordPerfect. Will see if that helps me out.

Outlining in Word is a bear. There are some Word help sites where the super-geeks basically advise that if your indenting/outlining is messed up, save as a text-only file and start over, rather than making it worse than trying to fix it. It was sooooo easy to do and fix outlining and any other formatting in WordPerfect!
 

JillC

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I guess Word is really going to take some time, especially the outlining thing. :crash: Glad it's not mandatory and that I can learn on my own. Is there any way to turn the outline thing off until it's needed?
 

pjrose

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I guess Word is really going to take some time, especially the outlining thing. :crash: Glad it's not mandatory and that I can learn on my own. Is there any way to turn the outline thing off until it's needed?

Outlining shouldn't be on unless you have selected it under the Format menu. If it is on, you can go to Format / outlining and numbering / and you should be able to de-select it.

However, Word has a mind of its own, and if you start indenting or numbering stuff on your own, it might continue with it even if you don't want it to.
 

wackymother

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When you open a new document, you're selecting Blank Document, right? I don't know why you would be getting outline formatting. When I open a blank document, I get...a blank document. I guess you might have some sort of outline formatting turned on in your preferences by accident?
 

T_R_Oglodyte

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Outlining shouldn't be on unless you have selected it under the Format menu. If it is on, you can go to Format / outlining and numbering / and you should be able to de-select it.

However, Word has a mind of its own, and if you start indenting or numbering stuff on your own, it might continue with it even if you don't want it to.
I have never had a problem with Word automatically switching to outline mode on it's own, and I've been using Word for close to 20 years now.

I think that you are referring to Word automatically switching to bullet point or numbered list format when you enter text that looks like bullets or a numbered list. You can turn that on and off (as well as a lot of other auto formatting features) from the AutoCorrect menu.

+++++

I've been in a couple of professional offices that did change overs from WordPerfect to Word. The differences between offices were quite interesting.

In one office there was a word processing pool, staffed by people who were primary job was word processing. They had few general administrative duties.

In the other office the clerical staff was not in a pool, but instead they were assigned to staff members to provide their support. Their duties included a variety of activities, of which word processing was one of the most significant.

In the first office the word processors left WordPerfect kicking, screaming, and yelling all of the way. Four years later they were still grumbling about it. Most of them immediately set up Word to use as many of the old WP keystroke combinations that they could.

In the second office the clerical staff absolutely loved Word. As soon as they started using Word they lost all interest in WordPerfect.
 

Bill4728

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I have never had a problem with Word automatically switching to outline mode on it's own, and I've been using Word for close to 20 years now.

I think that you are referring to Word automatically switching to bullet point or numbered list format when you enter text that looks like bullets or a numbered list. You can turn that on and off (as well as a lot of other auto formatting features) from the AutoCorrect menu.
.
I'm sure your right.

I hate that feature in Word and took many years to figure out how to turn it off :crash:
 

geekette

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When you open a new document, you're selecting Blank Document, right? I don't know why you would be getting outline formatting. When I open a blank document, I get...a blank document. I guess you might have some sort of outline formatting turned on in your preferences by accident?

Your new blank documents are created from templates. If this feature is on in your template, it will show up with every new document.
 

T_R_Oglodyte

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Your new blank documents are created from templates. If this feature is on in your template, it will show up with every new document.

More specifically, when you open a generic new document, it will open with the normal.dot template.

I have about ten templates that I use for different purposes. For examples, proposal.dot includes two attachment that are my standard contracting terms and conditions. The template requires that I include a proposal number, which is used for electronic filing. I fill in the clients name, the company name, the total price, the proposal date, the proposal name, etc, once, and it the information automatically is inserted everywhere in the document.

++++++

My overall assessment is that if you are all you want to do is word processing and produce documents, WordPerfect is your choice. Everyone I've ever talked with whose primary function is producing documents will take WordPerfect without hesitation.

But In a less document intensive environment, in which document production isn't the primary focus, the field seems to tilt toward M$ Office products. Personally I give Microsoft credit for recognizing that casual office use was a bigger market than professional word processing, and devising and marketing a product to connect with that community better than did WordPerfect.

I'm not saying the Office products were better; I am saying that Microsoft did a better job of integrating and selling their product. It was a huge advantage to be able to use to same commands to copy and paste whenever you opened an application, instead of having to remember one set of keystrokes for WordPerfect (or WordStar, which was even better than WordPerfect), another set of commands for 1-2-3, another set of commands for FoxPro, etc.
 
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wackymother

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Also--you have to use what's standard in your industry. In my business, Word is it. Everybody uses Word. When we get something in WordPerfect, we roll our eyes and sigh. Then we convert it to Word and start working on it.
 

pjrose

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I think that you are referring to Word automatically switching to bullet point or numbered list format when you enter text that looks like bullets or a numbered list. You can turn that on and off (as well as a lot of other auto formatting features) from the AutoCorrect menu.

Yes, and it generally asks if I want it to automatically indent for me. But sometimes it doesn't, and it's annoying. I don't like it trying to think for me. I just make a few impolite comments and deal with it.
 

T_R_Oglodyte

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Yes, and it generally asks if I want it to automatically indent for me. But sometimes it doesn't, and it's annoying. I don't like it trying to think for me. I just make a few impolite comments and deal with it.

So why don't you turn it off instead of cursing at it??? Seems as if that would be a lot less frustrating.
 
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